Outward Bank Payments - User Guide

This documentation explains how to create, manage, and track outward bank payments in the Lnder Banking system. It includes step-by-step instructions, workflow details, and role-based actions.

How To Use the Outward Bank Payment System

Step 1: Accessing the Outward Bank Payment Form

Navigate to the Outward Bank Payment module under Lnder Banking to create a new payment entry.

Step 2: Enter Basic Payment Information

• Company: Select your company.
• Company Bank Account: Choose the account from which payment will be made (mandatory).
• Transaction Type: Select IMPS, RTGS, NEFT, or Intra Bank Transfer.
• Payment Type: Choose Regular or Ad-Hoc.

Step 3: Specify Party Details

• Party Type: Employee, Supplier, Customer, or Ad-Hoc Party.
• Party: Select existing or enter details for Ad-Hoc Party.
• Party Bank Account: Select or add new bank details.
• Has PAN: Auto-filled if available.
• Party Name: Auto-filled from selection.

Step 4: Enter Payment Amount and Additional Info

• Amount: Enter a non-negative value.
• Remarks: Add notes if needed.
• Expense Level (Ad-Hoc only): Vehicle, Office, or General.
• Vehicle/Office (conditional): Select relevant details if applicable.

Step 5: References and Tracking

• References: Attach documents (Invoices, Expense Claims, POs).
• UTR Number: Auto-generated after processing.
• Processed & Completion Dates: Tracked by the system.
• Status: Shows payment state (Pending, Approved, Completed, etc.).

Step 6: Wallet Recharge Details (If Applicable)

• Recharge Type: Fastag, BPCL, IOCL, JIO BP, etc.
• Wallet ID & Balance: Managed by the system.

Step 7: Submitting and Processing

• Review entered information.
• Submit for approval.
• Payment progresses through workflow states (Pending → Approved → Completed).
• Authorized users can approve, reject, or reverse payments.
• If OTP is enabled, confirm via WhatsApp or Email OTP.

How It Works

• Create payments for Adhoc Party or Regular Party.
• Adhoc Party requires new/existing Party & Bank Account details.
• Regular Party links to existing party and stored bank details.
• Mandatory fields: company bank account, amount, transaction type, remarks.
• All payments are stored as Payment Entry records.
• Workflow manages approvals and processing securely.
• Bulk payments can be processed together with OTP confirmation.
• Bank account verification helps prevent failed transactions.

Alerts and Validations

- For Adhoc Parties, if you select No on the existing party prompt, you must verify bank account details. - Errors trigger alerts to guide corrections. - Mandatory fields and references are validated to avoid duplicate or incorrect payments.

Workflow States

Role-Based Actions

• Accounts Manager: Approve, Reject, Cancel, Reverse payments; initiate processing.
• Bank Maker: Create & submit payments.
• Bank Checker: Review, approve, or reject payments.
• Fleet Manager/User: View payment status & reports.