Introduction

Introduction

The ERPNext Vehicle Trip Tracking application is a comprehensive solution designed to manage and track vehicle trips for both buses and vans. This system enables organizations to create schedules, assign trips to vehicles and crew members, monitor trip progress, and maintain detailed records of all trip-related activities.

Key Features

• Trip Scheduling: Create and manage detailed trip schedules with locations, timings, and routes.
• Vehicle Assignment: Assign buses and vans to specific trips with crew members.
• Crew Management: Manage drivers, attendees, hosts, and operations staff with verification systems.
• Real-time Tracking: Monitor vehicle locations and trip progress in real-time.
• Route Management: Define routes between cities with waypoints and via locations.
• Trip Analytics: Generate run summaries with fuel consumption, mileage, and performance data.
• Face Recognition: Verify crew members using facial recognition technology.
• Pre-boarding Checklists: Ensure safety compliance with customizable checklists.

System Modules

Core Trip Management

• Trip Schedule - Define trip schedules and timings
• Route Addition - Create routes between cities
• Schedule Addition - Bus schedule management
• Van Schedule Addition - Van-specific scheduling

Assignment Management

• Bus Trip Assignment - Assign buses to trips
• Van Trip Assignment - Assign vans to trips
• Trip Roster Assignment - Crew assignment for buses
• Van Trip Roster Assignment - Crew assignment for vans

Crew and Vehicle Management

• Trip Crew Member - Manage crew member details
• Crew Defaults - Default crew settings
• Face Recognition - Crew verification system
• Pre-Boarding Checklist - Safety compliance

Tracking and Analytics

• Vehicle Run Summary - Bus trip performance
• Van Run Summary - Van trip performance
• Driving Behaviour Detail - Driver performance tracking
• Toll Cost Calculator - Trip cost management

Configuration and Settings

• Trip City - City master data
• Trip Time Slot - Time slot definitions
• Trip Alert Settings - Notification configuration
• Location Threshold Setting - Tracking parameters

Getting Started

To begin using the Vehicle Trip Tracking system:

1. Set up basic master data (cities, routes, time slots)
2. Create crew member profiles with required documents
3. Define trip schedules and routes
4. Assign vehicles and crew to trips
5. Monitor trip progress and generate reports

System Workflow

The typical workflow involves:

1. Planning: Create routes and schedules
2. Assignment: Assign vehicles and crew to specific trips
3. Verification: Verify crew using face recognition and checklists
4. Execution: Track trips in real-time
5. Analysis: Generate run summaries and performance reports