Payment Advice

The Payment Advice document is used to record and manage payment instructions issued to customers. It helps in tracking payable amounts, due dates, and related bank payment details — all in one place.

Key Fields

• Date – The date when the payment advice is created.
• Customer – The customer for whom the payment advice is prepared.
• Due Date – The last date by which payment should be received.
• Company – The company issuing the payment advice.
• Status – Indicates whether the advice is Paid, Unpaid, Partially Paid, or Overdue.

Address and Contact Details

• Customer Address – Address of the customer.
• Customer GSTIN – Customer’s GST number.
• Mobile No. – Customer’s contact number.
• Contact Email – Customer’s email address.
• Company Address – Address of the issuing company.
• Company GSTIN – Company’s GST number.

Payment Advice Details

This section lists all items or invoices related to the payment advice.

• Payment Advice Details Table – Contains invoice references and payable amounts.
• Print View – Read-only table format used for printing.
• Total Payable Amount – The total amount to be paid.
• Amount in Words – Total amount written in words.

Component Details

• Component – Type of payment component such as Fuel (BPCL ,IOCL, JIO BP), Toll, Cashback, or Reimbursement.
• Operator – Linked customer or operator receiving the payment.
• Allocated Amount – Amount assigned to each component or operator.

Payment Entries

• Payment Entries – Table linking this advice to actual bank or payment transactions.
• Toll Recharges – Optional section for noting toll or recharge-related payments.

Terms and Conditions

• Terms – Select standard terms from the Terms and Conditions master.
• Details – Text field to add or modify specific terms related to the payment.

Reference Dates

• Reference From Date – Start date of the reference period.
• Reference To Date – End date of the reference period.

Rules & Validations

• Mandatory Fields – Date, Customer, Due Date, and Company must be provided.
• AutoName Rule – Document is automatically named using the pattern LFS PA-.MM.-.YY.-.#####.
• Status Update – System updates the status based on payment progress.
• Total Validation – Total payable amount must match the sum of all line items.
• Amount in Words – Automatically generated from the total amount.
• One Reference Policy – Each payment advice is linked to a single customer but may include multiple invoices or transactions.

Purpose

• Keeps all customer payment details in a single document.
• Helps track outstanding amounts and payment progress.
• Ensures accuracy when generating payment records or statements.
• Integrates with bank transactions for easy reconciliation.

Steps to Create a Payment Advice

1. Go to Lnder Fintech → Payment Advice → New.
2. Enter Date and Due Date.
3. Select the Customer and Company.
4. Fill in Customer Address and Company Address details.
5. In Payment Advice Details table, click Add Row and fill:
   • Component (e.g., Fuel, Toll, Cashback)
   • Operator (customer name)
   • Allocated Amount
6. Check that Total Payable Amount and In Words are correct.
7. If payment is already made, go to Payment Entries and add:
   • Ref Doctype → Bank Transaction
   • Ref Document → Choose related transaction
   • Date → Payment date
   • Amount → Paid amount
8. If the total paid equals the total payable, set Status = Paid.
9. Optionally, add Terms & Conditions or notes.
10. Click Save, review details, then click Submit.

Video Tutorial

You can also watch a short video demonstration on how to create a Payment Advice step-by-step: