Purchase Order

Overview

The Purchase Order document manages supplier purchase requests and enables payment processing workflows integrated with Outward Bank Payments.

Using the Purchase Order Form

• After submission, if the outstanding amount is greater than zero, and the PO is not on hold or in a terminal status (like Completed, Cancelled, Closed), a Create Outward Bank Payment button becomes available.
• Clicking this button opens a dialog to create payment transactions related to this PO.

Payment from Purchase Order List View

1. Navigate to the Purchase Order list.
2. Select one or more Purchase Orders that are submitted, have outstanding amounts, are not on hold, and not in excluded statuses (Completed, Draft, Cancelled, Closed, To Receive).
3. Click the Outward Bank Payment action.
4. The system validates eligibility and notifies you if any are ineligible.
5. In the payment dialog, company info is auto-filled based on the first selected order.
6. Enter payment amount, select company bank account, and transaction type (IMPS/NEFT).
7. Confirm to create Outward Bank Payment records for the selected orders.
8. A success or error message is displayed and the list refreshes accordingly.

Bulk Payment Processing

Purchase Orders selected for payment are grouped by supplier before generating Outward Bank Payment transactions, ensuring efficient bulk payments.

Best Practices

• Review Purchase Orders carefully for outstanding balances before initiating payments.
• Ensure bank account details are correct and up-to-date for smooth payment processing.
• Leverage the bulk payment action to improve payment efficiency.
• Regularly monitor payment status to keep financial records accurate.