Vehicle Challans
The Vehicle Challans document is used to record and manage traffic violations and the resulting challans issued against vehicles in your fleet. This feature allows you to maintain a comprehensive log of all offenses, track fine amounts, and monitor payment statuses to ensure all penalties are handled in a timely manner.
How to Record a Vehicle Challan
- Navigate to: Dashboards > Vehicle Challans.
- Click + Add Vehicle Challans.
- Fill in all the required details about the challan, such as the license plate, challan number, and the authority that issued it.
- In the Payment Details section, update the payment status and record any transaction details if the fine has been paid.
- You can upload a scanned copy of the challan document using the Attach Document field for reference.
- Click Save to log the challan.
Fields Description
| Field | Description | Required |
|---|---|---|
| License Plate | Link to the Vehicle that received the challan. | Yes |
| Challan Number | The unique number printed on the challan document. This is used as the primary identifier for the record. | Yes |
| Issued by | Select the authority that issued the challan, either "RTO" or "Police". | Yes |
| RTO Number | If issued by the RTO, enter the relevant RTO number or code here. This field is mandatory if "Issued by" is "RTO". | Conditional |
| Issued Police Station | If issued by the Police, enter the name of the police station. This field is mandatory if "Issued by" is "Police". | Conditional |
| Issued Date | The date when the challan was issued. | Yes |
| Issued State | The state or union territory in India where the violation occurred. | Yes |
| Driver Name | The name of the driver who was operating the vehicle at the time of the violation. | Yes |
| Amount | The total monetary fine specified in the challan. | Yes |
| Attach Document | An optional field to upload a scanned copy or photograph of the challan document. | No |
| Payment Status | The current status of the fine payment. Select "Paid" or "Pending". | No |
| Payment Details | A section to record how the fine was paid, including the mode, reference number, and bank account if applicable. | No |