Vehicle Setup: Make, Class, Emission Standard, and Model

To properly configure vehicles in the ERPNext FMS module, you first need to define several key master documents. The primary document is the Vehicle Model, which stores detailed specifications for each type of vehicle in your fleet. However, before creating a Vehicle Model, you must set up its prerequisites:

• Vehicle Make: The manufacturer of the vehicle.
• Vehicle Emission Standard: The emission norm the vehicle complies with (e.g., BS VI).
• Vehicle Class: The category of the vehicle, which determines its FASTag details and weight classification.

This guide explains how to set up each of these masters, followed by the main Vehicle Model document.

1. Prerequisite: Vehicle Make

The Vehicle Make document is a simple master for storing the names of vehicle manufacturers.

How to Create a Vehicle Make:

1. Navigate to: Dashboards > Vehicle Make.
2. Click + Add Vehicle Make.
3. In the Manufacturer field, enter the name of the brand (e.g., "Tata Motors", "Ashok Leyland").
4. Click Save.

Field	Description	Required
Manufacturer	The unique name of the vehicle manufacturer.	Yes

2. Prerequisite: Vehicle Emission Standard

This master document is used to define the emission standards that vehicles adhere to.

How to Create a Vehicle Emission Standard:

1. Navigate to: Dashboards > Vehicle Emission Standard.
2. Click + Add Vehicle Emission Standard.
3. In the Vehicle Emission Standard field, enter the norm (e.g., "BS VI", "BS IV").
4. Click Save.

Field	Description	Required
Vehicle Emission Standard	The unique name of the emission standard.	Yes

3. Prerequisite: Vehicle Class

The Vehicle Class document categorizes vehicles based on their type, which automatically populates FASTag and Gross Vehicle Mass (GVM) details.

How to Create a Vehicle Class:

1. Navigate to: Dashboards > Vehicle Class.
2. Click + Add Vehicle Class.
3. Select a Vehicle Class Description from the dropdown list (e.g., "Truck 3 - axle").
4. The system will automatically fill the Fastag Details and GVM fields based on your selection.
5. Click Save. The record name will be set to the description you selected.

Automated Fields:

When you select a Vehicle Class Description, the following fields are automatically populated based on predefined rules:

Field	Description
Mapper Vehicle Class	An internal mapping ID for the vehicle class.
Tag Vehicle Class	The numeric class required for FASTag categorization.
Tag Color	The color code for the FASTag sticker (e.g., Orange, Yellow).
Minimum GVM / Maximum GVM	The minimum and maximum Gross Vehicle Mass (in Kgs) for this class.

4. Main Document: Vehicle Model

The Vehicle Model document is the central master where you define the specific technical and performance details for each vehicle model in your fleet.

How to Create a Vehicle Model:

1. Ensure you have already created the required Vehicle Make, Vehicle Emission Standard, and Vehicle Class.
2. Navigate to: Dashboards > Vehicle Model.
3. Click + Add Vehicle Model.
4. Fill in the details as described below.
5. Click Save.

Fields Description:

Field	Description	Required
Model	The unique name of the vehicle model (e.g., "Ace Gold", "Eicher Pro 3015").	Yes
Vehicle Emission Standard	Link to the emission standard this model complies with.	Yes
Vehicle Make	Link to the manufacturer of this model.	Yes
Vehicle Class	Link to the classification of this model.	No
Mileage AC / Non AC	Expected fuel efficiency (in km/L) with and without air conditioning.	No
Fuel Tank Capacity	Total capacity of the fuel tank in liters.	No
Maintenance (cPkm) Approx	Approximate maintenance cost per kilometer.	No
AdBlue Qty %	Percentage of AdBlue required relative to fuel consumption.	No
Cubic Capacity	The engine's displacement in cubic centimeters (CC).	No
Laden/Unladen Weight (Kgs)	The vehicle's weight with a full load (laden) and when empty (unladen).	No
Gross Vehicle Weight	The total operating weight of the vehicle (Unladen Weight + Payload).	No
Air Conditioning Type	Specifies if the model is A/C or Non A/C. Defaults to "Non A/c".	No

5. Prerequisite: Vehicle Body Maker

The Vehicle Body Maker master stores the names of companies that construct the vehicle bodies.

How to Create a Vehicle Body Maker:

1. Navigate to: Dashboards > Vehicle Body Make.
2. Click + Add Vehicle Body Make.
3. In the Body Maker field, enter the name of the body building company.
4. Click Save.

Field	Description	Required
Body Maker	The unique name of the company that built the vehicle's body.	Yes