Van Trip Assignment
Introduction
The Van Trip Assignment module is a central hub for managing the daily assignment of vans and crew to scheduled trips. This single-page tool allows fleet managers to easily view, assign, and finalize rosters for all van trips scheduled for a specific day.
Purpose
This module simplifies the process of allocating resources for van operations. It provides a clear overview of which schedules are assigned and which are pending, helping to ensure that all trips are properly staffed and equipped.
How to Use Van Trip Assignment
- Select the Date: Choose the date you want to manage assignments for. The system will default to today's date.
- Get Schedules: Click the Get Schedule button. This will load all active van schedules for the selected date into the "Vehicle Mapping" table, showing any existing assignments.
- Assign Vehicles and Crew: In the "Vehicle Mapping" table, you can assign a van, driver, attender, and host to each schedule. The dropdown lists are filtered to show only appropriate personnel (e.g., only employees with the "Driver" designation will appear in the driver field).
- Update Vehicle Locations: Click the Set Current Location button to refresh the real-time GPS location of the assigned vans.
- Finalize Assignments: Once you have verified all the assignments, click the Assign Trip Rosters button. This will create the official "Van Trip Roster Assignment" documents for each schedule, finalizing the assignments for the day.
Key Buttons and Their Functions
- Get Schedule: Fetches and displays all active van schedules for the chosen date, along with their current assignment status.
- Set Current Location: Updates the real-time location of all assigned vans in the list.
- Assign Trip Rosters: Creates or updates the official `Van Trip Roster Assignment` for each entry in the table, confirming the day's assignments.
Important Fields
| Field | Description |
|---|---|
| Date | The date for which you are viewing or making assignments. |
| Time Slot | An optional filter to view schedules for a specific time of day. |
| Vehicle Mapping | A table where you can view and edit the assignment of vehicles and crew to each van schedule. |
Tips and Best Practices
- Always start by clicking "Get Schedule" to ensure you are working with the most up-to-date information.
- Verify that your crew members (drivers, attenders) have the correct "Designation" set in their employee records so they appear in the selection lists.
- Use the "Assign Trip Rosters" button only after you have confirmed all assignments for the day.