Van Trip Roster Assignment
Introduction
The Van Trip Roster Assignment is where you finalize the daily operational plan for a specific van trip. It connects the schedule, vehicle, and crew (driver, attender, etc.) for a single journey and includes important verification steps.
Purpose
This document serves as the official roster for a van trip. It ensures that all resources are correctly assigned, checks for scheduling conflicts, and tracks crew verification. Submitting this document is the final step before a trip begins and automatically creates a "Vehicle Run Summary" to monitor the trip in real-time.
How to Use Van Trip Roster Assignment
- Create the Assignment: This document is usually created from the "Van Trip Assignment" tool by clicking "Assign Trip Rosters".
- Verify Details: Check that the correct Schedule, Date, Vehicle, and Crew members are assigned. The system will automatically check for overlapping trips for the vehicle and crew to prevent double-booking.
- Pre-Boarding Checklist: The system automatically populates a "Pre-Boarding Checklist" based on the vehicle's seating type. Ensure all checks are completed.
- Crew Verification: Before and after the trip, the assigned crew (like the driver and attender) must upload verification images. The system shows a preview of these images.
- Submit to Start: Once all details are verified and the pre-boarding checks are done, submit the document. This officially starts the trip and creates the "Vehicle Run Summary".
Key Buttons and Their Functions
- Create VRS: Manually creates the "Vehicle Run Summary" for the trip. This also happens automatically when you submit the document.
Important Fields
| Field | Description |
|---|---|
| Schedule | The specific "Van Schedule Addition" this roster is for. |
| Vehicle | The van assigned to the trip. |
| Driver/Attender/Host | The crew members assigned to the trip. |
| Pre-Boarding Checklist | A list of checks to be completed before the trip starts, based on the vehicle type. |
| Crew Verification | A section with fields for uploading images to verify crew members at the start and end of the trip. |
Tips and Best Practices
- Ensure all crew members are registered as "Trip Crew Members" to be assignable.
- Complete the crew verification steps accurately to maintain compliance.
- Only submit the document when you are ready for the trip to officially begin, as this triggers the creation of the Vehicle Run Summary.